Reports

Cronofy offers reports that are available for Cronofy Admins to download from the application directly. These are the availability report and the scheduling report.

Availability Report

Availability reports give OU owners and scheduler admins insights into their team member’s weekly availability slots for the next four weeks. These insights can help us figure out if team members are filling up enough available slots to meet our hiring goals.

How to access the availability report:

To access your availability reports, go to your “(OU) Settings,” then click on “Selection Rules,” and open the selection rule for which you want to evaluate the availability report. Once you’ve opened the selection rule, the list of possible hosts for a meeting will be listed. Under that list, click on “Availability Overview.”

You can further filter the overview by selecting what duration the availability should be for and and the type of availability (all working hours or only selected interview times).

Traffic light system at week level

Members with no slots during the week → Grey

Members with 3 or more green days in the week → Green

All else → Orange

The circles next to a host’s name represents their availability for the next 4 weeks. To see an overview of the weekly availability, hover over the first circle to see the availability for the current week. The second circle represents the upcoming week, and so on.

What are the main use cases for the Availability Report?

There are two primary use cases:

  • Capacity planning during hiring surges to ensure sufficient interview slots⁠⁠
  • Helping leadership identify when team members need to increase their availability to reduce time-to-hire⁠⁠
Who can access the Availability Report?

Access is limited to user with the Owner and Scheduler Admin roles in your unit.

What if I need to check the availability of a large group?

Contact us at support@cronofy.com with the emails of the group members. We will then bulk upload them for you.

How can user increase their availability?

By improving their calendar hygiene.