Availability Options

In Cronofy, availability settings allow you to define the times you're open for meetings and events. Each option lets you tailor your availability based on different needs, maximizing scheduling flexibility.

With three main options to suit different scenarios:

By default, your availability is set to "Working Hours," defined as 9 a.m. to 5 p.m., Monday through Friday. This default provides candidates with the best experience by offering the most time slots to choose from, helping to streamline the hiring process and reduce time-to-hire by eliminating wait times for interviewer availability.

The booking form will automatically show available slots (excluding 'tentative' or 'busy' times) within the 9 a.m. to 5 p.m. window in the interviewer’s time zone. If needed, you can adjust these settings on behalf of the interviewer.

Interview Times is a powerful availability option in Cronofy that creates automatic placeholders* in interviewers' calendars that can be shared as available slots with a candidate.

Interviewers can move, delete, and modify these placeholders, with changes reflecting immediately in Cronofy and for the candidate.

Setup:

• Go to your Members section (to set up for someone else) or Your Preferences (for yourself).
• Select the Member for which you want to add the times.
• Select your OU under Interview Times
• Set up the times
• Use the + sign to add times in the calendar and finalize by clicking Enable Specific Availability.

If you schedule for multiple people, we will take Interview Times into account for those that have this set up. For the rest we will take working hours into account.

*These placeholders appear as 'tentative' in Microsoft calendars and 'busy' with the title 'Held for interviews' in other calendar systems, providing real-time availability to candidates.

Use this option when you have pre-agreed time blocks from interviewers to share with a candidate.

To select these blocks, simply click or drag over the desired time slots, as shown on the right.

If interviewers have other events scheduled during these pre-agreed times, you can override their availability by selecting the "Offer slots during selected times" option.

Cronofy will automatically respect any buffer times and minimum notice periods set in the interviewers' preferences.

Use this option when interviewers have specific times available for a candidate.

Select a time from the dropdown or type it directly. You can schedule slots up to 6 months in advance, offering a maximum range of 35 days within this period.

Note that Cronofy settings like minimum notice and buffer times will be overridden, setting only a default minimum notice period of one hour. You can also override any busy times in their calendar by selecting the “Whether busy or not” option.