Simple and efficient real-time interview scheduling for HR with Personio

Personio is the one-stop HR & Recruiting software "Made in Germany".

Personio is building an innovative HR management and recruiting solution for HR departments, managers and employees. Real-time calendar sync is crucial to ensuring it fits seamlessly into both their working and personal lives.

— Hanno Renner, Co-founder & CEO, Personio

Personio offers an innovative cloud-based HR & Recruiting software for managers and staff. They provide key HR features to small and medium-sized businesses in Germany and beyond.

Their software covers all type of HR use cases, from managing payslips to organizing staff absences. One the main use cases of Personio Recruiting is interview scheduling. Personio clients can manage their recruitment process directly from their HR software. From setting up interviews to communicating with candidates and the interview panels.

The Challenge

Personio is always looking to give their users more visibility and flexibility when booking their interviews. That includes knowing who is required for the interview panel, what their availability is, and which meeting rooms can host the interview.

To enable this, Personio identified the need to build calendar integration into their solution. The Cronofy Calendar API was the perfect fit as it allows them to easily add smart scheduling features to their software.

According to Nicolas Dieumegarde, who oversees the implementation of calendar integration into Personio: “Real-time calendar integration, no matter what calendar service is used, would have been a costly investment for our development team. The Cronofy Calendar API allowed us to connect with the calendars of our users with ease. We can now focus on building smart calendar-based features into our platform.”

The Solution

Personio was one of the first clients to try the new Cronofy Availability API and to implement it into a real-time interview booking flow.

Cronofy enables Personio’s clients to connect to the calendars of users on their domain. This becomes particularly handy when coupled with our Availability API. They can now access the real-time availability of users based on their schedule. By adding bookable resources like meeting rooms to their calendar domain, companies can manage them like any other calendar user.

This is handy when a manager is trying to organize an interview. They can easily see when the interview panel members and meeting rooms are all free. The candidate can then be sent an email by the system to pick the available time slot that works best for them. The calendar event is then automatically created and the attendees receive a notification.

This means the end of back and forth email conversations and phone calls trying to organize the perfect time for everyone. Hiring managers can focus on high value tasks, like preparing for the interview itself!

Accessing the availability of users is great but it just wouldn’t have made sense for Personio to build this into their solutions if each calendar had to be authorized individually. Imagine a new client having to onboard sixty or seventy team members separately. And if even one calendar isn’t added, the entire system is vulnerable to communication breakdowns.

Launching our Enterprise Connect feature proved to be a turning point. When a business starts using Personio to manage their HR needs they can get all their organization Calendar Connected in one go. The onboarding process is quick and straightforward.

Nicolas Dieumegarde said: “It simply made sense for our clients to be able to access all the calendar features straight away. Enterprise Connect allows us to do just that, turning Calendar Integration into an integral selling point of our HR solution.”

What we learned

When it comes to calendars, data security is our first concern. We understand that personal information is often stored in calendars and our goal is to prevent any breach.

Personio is using our new EU data center to host all their calendar data in Germany, a country with some of the strictest data protection laws in Europe. Something that was important to them and their clients.

Real-time calendar integration, no matter what calendar service is used, would have been a costly investment for our development team. The Cronofy Calendar API allowed us to connect with the calendars of our users with ease. We can now focus on building smart calendar-based features into our platform.

— Nicolas Dieumegarde, Product Owner, Personio

Add real-time calendar sync to your HR solutions

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